> For the complete documentation index, see [llms.txt](https://docs.datasaur.ai/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.datasaur.ai/workspace-management/workspace.md).

# Workspace

A workspace is the main environment where your team collaborates and manages labeling work. It includes everything needed, such as projects, members, roles, analytics, and other supporting settings.

## Create a team

After signing in, you are directed to your personal workspace. To create a team workspace:

1. Click **Switch workspace** in the top-right corner.
2. Select **Create a new workspace**.
3. Enter a team name and upload a logo (max 500 KB).

<figure><img src="https://448889121-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MbjY0HseEqu7LtYAt4d%2Fuploads%2Fgit-blob-86c29dd3ce7c46b99fb83cd9a616b08010b76315%2FProjects%20-%20active%20projects.png?alt=media" alt=""><figcaption></figcaption></figure>

You can update the team name and logo later from **Workspace settings**.

<figure><img src="https://448889121-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MbjY0HseEqu7LtYAt4d%2Fuploads%2Fgit-blob-8841969e10b0a454a2dbea5c89a4dc7606b39680%2FWorkspace%20settings%20-%20workspace%20info.png?alt=media" alt=""><figcaption></figcaption></figure>

## Members

### Invite members

To invite members:

1. Go to the **Members** page.
2. Click **Invite member**.
3. Enter up to 20 email addresses (separated by commas).
4. Select a [role](/workspace-management/role-and-permission.md).
5. Click **Send invitation**.

Invited members will receive an email with instructions to join.

![](https://448889121-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MbjY0HseEqu7LtYAt4d%2Fuploads%2Fgit-blob-cd1e7eb0c820afd1290b4cb15d351369a20c52e5%2FMembers%20-%20invite%20member.png?alt=media)

### Update members' role

To update a member’s role, click the **three-dot menu** next to their name and select a new role.

![](https://448889121-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MbjY0HseEqu7LtYAt4d%2Fuploads%2Fgit-blob-e2d8d61037fa0a3e4b6869ec625460d8cdc3ed3a%2FMembers%20-%20three%20dot%20menu.png?alt=media)

You can also sort and filter members by name or role.

![](https://448889121-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MbjY0HseEqu7LtYAt4d%2Fuploads%2Fgit-blob-50a519c41c5637971dee61b7895bcbd38701d495%2FMembers%20-%20filter%20-%20name.png?alt=media)

![](https://448889121-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MbjY0HseEqu7LtYAt4d%2Fuploads%2Fgit-blob-e40a11b1c693a6ab7e9e6b043b09b550eaf933e7%2FMembers%20-%20filter%20-%20role.png?alt=media)

### Remove members

To remove a member, click the triple-dot menu on a member and select **Remove from workspace**.

<figure><img src="https://448889121-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MbjY0HseEqu7LtYAt4d%2Fuploads%2Fgit-blob-e2d8d61037fa0a3e4b6869ec625460d8cdc3ed3a%2FMembers%20-%20three%20dot%20menu.png?alt=media" alt=""><figcaption></figcaption></figure>

<figure><img src="https://448889121-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MbjY0HseEqu7LtYAt4d%2Fuploads%2Fgit-blob-8e3be3dc21eafbf6b0a3103086bf1194677eb990%2FMembers%20-%20remove%20member.png?alt=media" alt=""><figcaption></figcaption></figure>

{% hint style="info" %}
Removing a team member from the workspace does not affect their labeling work.
{% endhint %}

## Projects

Admins and supervisors can create projects in a team workspace. Learn the details on the [Create a project](/data-studio-projects/creating-a-project.md) page.

Admins, supervisors, and reviewers have access to all projects in reviewer mode. Learn the details on [Review projects](/data-studio-projects/reviewing-nlp-projects.md) page.

## Manage tags

You can define tags in your workspace and reuse them when creating and managing projects. Only admins can manage tags.

![](https://448889121-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MbjY0HseEqu7LtYAt4d%2Fuploads%2Fgit-blob-d60e310f3792984bac3faf1d1fd6504893d435c5%2FWorkspace%20settings%20-%20tags.png?alt=media)

## Manage export settings

You can control which roles can export data by method. There are 3 methods:

* **Download:** Allow labelers/reviewers to exports the file directly to their device.
* **Send to my email:** Allows labelers/reviewers to receive exported files via email.
* **Send to my external storage:** Allows labelers/reviewers to export files to a connected external storage service.

![](https://448889121-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MbjY0HseEqu7LtYAt4d%2Fuploads%2Fgit-blob-0496fe7255616368f855579d2c2ea3d65e68aba4%2FWorkspace%20settings%20-%20export.png?alt=media)

For example, if labelers are not allowed to export at all, the **Export** option will not appear in the **File** menu.

![](https://448889121-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MbjY0HseEqu7LtYAt4d%2Fuploads%2Fgit-blob-2f01a44d3ae1c1b8538d3569c0779d26490db76a%2FSpan%20labeling%20-%20file%20menu%20-%20no%20export.png?alt=media)
